Abby Vans Hiring for Human Resources Administrator Job at Neillsville, WI Full Time

ABBY VANS INC

Job Description

Human Resources Administrator

FTE

Full time, 45+ hours/week

Reports to

Office Administrator
Schedule:
M-F, 8-5

Company Purpose:

Getting people where they need to go, connecting them to goods and services, supporting happier, healthier, independent lives.

Providing safe and dependable transportation for our clients, while promoting high levels of customer satisfaction.

Position Summary: The Human Resources Administrator will perform a variety of administrative duties within the Human Resources Department. Primary duties include, but are not limited to, assisting with attendance management, administration of FMLA paperwork, responding to unemployment compensation paperwork, workers’ compensation, employment verification requests, health insurance eligibility/enrollment, accounts payable, payroll, and accounts receivable.

Essential Functions:

• Demonstrate ability to professionally deal with confidential information and maintain confidentiality at all times.
• Accounts Payable:

*

• Process invoices, refunds, vendor credits, and check requisitions.
• Assist with monthly account reconciliations, and annual audit functions with accounting firm.
• Request W-9 from vendors. Provide W-9 and tax-exempt information as requested.
• Assist in producing monthly, quarterly and year-end required reporting.

• Attendance Management:

*

• Maintain calendar of all attendance-related items, such as time off requests, call-ins, FMLA, leave of absence and workers comp time off.
• Update employee performances, track absences, and alert managers of patterns so issues can be addressed timely with employees

• FMLA (Family and Medical Leave Act) and leave of absences:
• Obtain a thorough understanding of related leave laws, such as federal and state FMLA.
• Assist employees and managers with questions regarding leave of absences.
• Process leave of absence requests in a timely manner.
• Track and monitor leave of absences and communicate the status of leaves to the employee, manager and scheduler.

• Health Insurance
• Assist employees with questions regarding health insurance benefits.
• Assist with new employee enrollment.
• Assist with annual enrollment/re-enrollment.
• Assist with annual federal reporting.

• Payroll

*

• Assist with payroll and expense reimbursement processing.
• Maintain knowledge of all legal, federal and state requirements and governmental reporting regulations affecting payroll, tax and garnishments.
• Provide accurate responses to payroll and employee reimbursement related questions.
• Administer vacation time accrual, and usage.
• Assist in producing monthly, quarterly and year-end required reporting.

• Workers Comp

*

• Report claims and coordinate workers’ comp cases with work comp insurance carrier
• Serve as point of contact for employees and/or supervisor to identify and provide reasonable accommodations, coordinate and maintain documentation on accommodation efforts.

• Unemployment

*

• Respond to unemployment questionnaires in a timely manner.
• Answer questions from unemployment received by phone call.
• Assist in preparation of letters ending employment.
• Assist in completing responses to unemployment for weekly wage information if employees claim unemployment.
• Assist in preparing, and participate in, unemployment hearings.

• Human Resources:
• Complete requests for information from staff and external agencies including but not limited to verification of employment, workers’ comp requests, unemployment requests, wage loss statements and attorney requests.
• Complete onboarding procedures for new employees, regarding human resources-related items.
• Complete off boarding procedures and processes transactions affecting the employee’s last paycheck(s).
• Perform clerical duties, such as answering phones and emails, scheduling meetings, copying, scanning, filing and faxing to ensure completion in a timely manner.
• Provide coverage to other HR staff if needed. Answer HR shared phone lines and pull information from HR voice mail lines.
• Provide ideas to management for process improvement to improve efficiencies and customer service in HR.

• Assist with development of training and process materials.
• Anticipate and identify problems and use sound, independent judgement to resolve problems to ensure resolution in a timely manner.
• Maintain accurate, legible and complete paperwork on a timely basis.
• Operation of computer, keyboard, office phone and fax/printer.
• Contribute to team effort by accomplishing related results as needed.
• Meet designated project deadlines.
• Maintain cleanliness, and orderliness of work space.
• Regular attendance is required in order to carry out the essential functions of the position.
• Attend all mandatory paid training as offered by Abby Vans.
• Assist with any and all special work projects as directed.
• This document is intended to describe the general duties required of this position. It is not intended to serve as an exhaustive list of all duties, skills, and responsibilities. Duties, responsibilities and activities may change at any time, with or without notice.

Prerequisites (Competencies):

• EDUCATION:
• Minimum required: Associate degree in Business Administration, Human Resources, Finance, Accounting or related field. A combination of education and years of experience may be considered in lieu of a degree.
• Preferred: Bachelor’s degree in Business Administration, Human Resources, Finance, Accounting or related field.

• EXPERIENCE:
• Five years’ experience to include general knowledge of human resources, attendance management, accounting, finance, and payroll management.
• Two years’ direct customer relations experience.
• Demonstrated proficiency with Microsoft Office Suite, particularly Outlook, Word and Excel.
• Excellent verbal, non-verbal and written communication skills.
• Experience with managing multiple projects simultaneously and demonstrated leadership skills
• Ability to work independently, with minimal supervision.
• Must be organized, detail oriented, self-motivated and able to multi-task.
• Ability to use good judgment and make independent decisions in a timely manner.
• Must have good knowledge of troubleshooting techniques in order to determine exact problems and tackle them accordingly.
• Requires close attention to detail to ensure accuracy and completeness of tasks.

• At least 21 years of age.
• Valid Wisconsin driver’s license with an acceptable driving record.
• FTA/DOT Pre-Employment Drug Screen and Company Policy enrollment
• 10 Year Criminal, Sex Offender and Wisconsin Caregiver Background Check.

Physical Requirements:

• Ability to stand, bend, reach, sit, kneel, climb, walk, drive, and crouch, as job may require.

Locations:

• 4th Street, Neillsville.
• Todd Road, Neillsville.
• Other locations as assigned.

Affirmative Action/EEO statement:

Abby Vans Inc. is an equal opportunity employer. No otherwise qualified person shall be excluded from employment, be denied the benefits of employment or otherwise be subject to discrimination in employment in any manner on the basis of age (40 years or older), race, religion, color, sex (including pregnancy and sexual harassment), childbirth, national origin or ancestry, disability/handicap or association with a person with a disability, arrest or conviction record, sexual orientation, marital status, gender identity, political belief or affiliation, military participation, income level or source of income, less than honorable discharge, physical appearance, student status, use or non-use of lawful products off the employer’s premises during non-working hours, honesty testing, or genetic testing. Abby Vans is open to discuss reasonable accommodations due to a disability or religious need consistent with federal and state law. Applicants or employees requiring such accommodations are encouraged to contact their manager.

Job Type: Full-time

Pay: $16.00 – $21.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Health savings account
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Education:

• Associate (Preferred)

Experience:

• Human Resources, FMLA, accounting, finance or payroll: 5 years (Required)

Work Location:

• One location

Work Remotely:

• No