Pace Analytical Services LLC Hiring for Payroll Representative (Temporary Position Minimum 3 Months) Job at Minneapolis, MN Full Time

SUMMARY:

Responsible for the provision of varied administrative support duties related to the entry, processing and modification of payroll-related transactions; provides administrative and operational support tasks.

ADP Workforce Now experience preferred and knowledgeable in state and local tax is required.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Assists employees, supervisors and managers with queries related to payroll; researches answers relating to tax laws, benefits, insurance, retirement, etc.
• Enters payroll information and verifies accuracy of payroll-related information; reviews information for compliance with corporate policies, procedures, federal and State regulations; resolves issues and discrepancies.
• Reviews and processes time cards and time-off requests.
• Reviews payroll and ensure tie-out across corporate entities.
• Inputs and balances time entry for corporate entities; produces pay period, weekly, monthly, quarterly, and annual reports.
• Composes and processes vendor files.
• Calculates gross pay adjustments, pro-rated leave, termination pay, child support, garnishments, and IRS levy withholdings.
• Assists with closing calendar within the payroll system, verifying and ensuring that all data changes over accurately; verifies year-end processing is completed accurately and within required timeframe.
• May perform project or research duties related to department activities.
• Contributes to the efficiency and effectiveness of the department’s service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

High School Diploma/GED; AND two (2) years of payroll support experience; OR an equivalent combination of education, training and experience.

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• None.

Required Knowledge and Skills

Required Knowledge:

• Policies, procedures and functions of payroll administration.
• Functional audit and reconciliation techniques.
• Applicable laws, regulations and corporate policies.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Standard business arithmetic, including percentages and decimals.
• Computer applications and systems related to payroll operations.
• Methods to communicate with staff, coworkers, and customers to ensure safe, effective and appropriate operations.

Required Skills:

• Interpreting, applying and explaining applicable laws, codes and regulations.
• Providing customer services in the most cost effective and efficient manner.
• Understanding, applying and explaining payroll processes and procedures.
• Compiling and summarizing information and preparing periodic or special reports.
• Analyzing and resolving varied payroll related problems.
• Maintaining databases, forms, documents and related informati0n.
• Utilizing payroll systems and software in an accurate and efficient manner.
• Using tact, discretion and prudence in dealing with customers.
• Using initiative and independent judgment within established procedural guidelines.
• Organizing, prioritizing and coordinating work activities, coordinating multiple activities and meeting critical deadlines.
• Working successfully and collaboratively with customers, often where relations may be confrontational or strained.

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

WORKING ENVIRONMENT:

Work is performed in an office setting.