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Ventura County Hiring for Community Development, HUD, and Homeless Services – Program Assistant Job at Ventura, CA Full Time
JOB
What We OfferThe County of Ventura offers an attractive compensation and benefits package that includes: Educational Incentive for completion of an Associate Degree (2.5%), Bachelor’s Degree (3.5%), OR graduate degree (5%).Annual Leave Redemption: The ability to “cash in” or redeem up to 100 hours of Annual Leave per year. A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service.Deferred Compensation: 401(k) Shared Savings Plan and/or Section 457 Plan, with up to a 3% match on your 401(k) contributions.Health Plans: You are afforded an annual flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.Pension Plan: Participation in the County’s defined pension plan, which has reciprocity with CalPERS.Bilingual Incentive: Proficiency levels by exam are $.65 per hour (Level I), $.80 per hour (Level II), or $1.10 per hour (Level III).Holidays – 11 paid days per year, which includes a scheduled floating holiday.The OrganizationThe Community Development Department is a division of the County Executive Office that administers a wide variety of State and Federal grants that support programs and housing serving the most vulnerable members of our community. The Community Development Team partners with local cities, agencies and non-profit organizations to assess local needs, identify service gaps and develop priorities in recommending, seeking, and administering over $40 million in grant funds within its three units: Community Development Block Grants (including federal entitlement and special purpose funds passed through the State), initiatives and projects to support and facilitate the development of housing affordable to persons of low and extremely low income (including persons experiencing homelessness), and the unit overseeing homeless grants with staff support to, and the administration of, the Countywide Continuum of Care., as well as guiding the policies and programs of the County of Ventura. The PositionUnder direction, the Community Development, HUD & Homeless Program Assistant supports the activities of this unit including facilitating contract compliance with grant subrecipients and granting agencies, performing program monitoring and regulation/rule interpretation, and providing administrative support to the Countywide Continuum of Care Board and subcommittees.The Ideal CandidateThe ideal candidate has operational experience administering federally or state funded grants for homeless programs, is familiar with the local policies, priorities and challenges addressing this issue in Ventura County and can assist community partners in navigating the challenges associated with the task of ending homelessness.The Program Assistant is a Management classification and is not eligible for overtime compensation. The eligible list established from this recruitment may be used to fill present and future regular, temporary, fixed-term, intermittent, and extra-help vacancies for this position only. There is currently one (1) Fixed-Term vacancy within the County Executive Office.NOTE: A Fixed Term position is a position designated by the Director-Human Resources or Board of Supervisors to which persons may be appointed for fixed terms not to exceed three (3) years. Fixed Term employees are eligible for the same benefits and compensation as Regular employees.TENTATIVE SCHEDULEOPENING DATE: Tuesday, April 26, 2022CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs. Please note that applications will be reviewed and processed frequently due to the immediate need to fill the vacancy. It is to your advantage to apply as soon as possible.
What We OfferThe County of Ventura offers an attractive compensation and benefits package that includes: Educational Incentive for completion of an Associate Degree (2.5%), Bachelor’s Degree (3.5%), OR graduate degree (5%).Annual Leave Redemption: The ability to “cash in” or redeem up to 100 hours of Annual Leave per year. A candidate selected for this position will earn 208 hours per year, increasing to 288 hours after 5 years of service.Deferred Compensation: 401(k) Shared Savings Plan and/or Section 457 Plan, with up to a 3% match on your 401(k) contributions.Health Plans: You are afforded an annual flexible credit allowance for purchasing medical, dental, and/or vision insurance from a group of authorized plans.Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental and vision care expenses.Pension Plan: Participation in the County’s defined pension plan, which has reciprocity with CalPERS.Bilingual Incentive: Proficiency levels by exam are $.65 per hour (Level I), $.80 per hour (Level II), or $1.10 per hour (Level III).Holidays – 11 paid days per year, which includes a scheduled floating holiday.The OrganizationThe Community Development Department is a division of the County Executive Office that administers a wide variety of State and Federal grants that support programs and housing serving the most vulnerable members of our community. The Community Development Team partners with local cities, agencies and non-profit organizations to assess local needs, identify service gaps and develop priorities in recommending, seeking, and administering over $40 million in grant funds within its three units: Community Development Block Grants (including federal entitlement and special purpose funds passed through the State), initiatives and projects to support and facilitate the development of housing affordable to persons of low and extremely low income (including persons experiencing homelessness), and the unit overseeing homeless grants with staff support to, and the administration of, the Countywide Continuum of Care., as well as guiding the policies and programs of the County of Ventura. The PositionUnder direction, the Community Development, HUD & Homeless Program Assistant supports the activities of this unit including facilitating contract compliance with grant subrecipients and granting agencies, performing program monitoring and regulation/rule interpretation, and providing administrative support to the Countywide Continuum of Care Board and subcommittees.The Ideal CandidateThe ideal candidate has operational experience administering federally or state funded grants for homeless programs, is familiar with the local policies, priorities and challenges addressing this issue in Ventura County and can assist community partners in navigating the challenges associated with the task of ending homelessness.The Program Assistant is a Management classification and is not eligible for overtime compensation. The eligible list established from this recruitment may be used to fill present and future regular, temporary, fixed-term, intermittent, and extra-help vacancies for this position only. There is currently one (1) Fixed-Term vacancy within the County Executive Office.NOTE: A Fixed Term position is a position designated by the Director-Human Resources or Board of Supervisors to which persons may be appointed for fixed terms not to exceed three (3) years. Fixed Term employees are eligible for the same benefits and compensation as Regular employees.TENTATIVE SCHEDULEOPENING DATE: Tuesday, April 26, 2022CLOSING DATE: Continuous and may close at any time; therefore, the schedule for the remainder of the process will depend upon when we receive a sufficient number of qualified applications to meet business needs. Please note that applications will be reviewed and processed frequently due to the immediate need to fill the vacancy. It is to your advantage to apply as soon as possible.
EXAMPLE OF DUTIES
Duties may include, but are not limited to the following: Administers grant agreements with subrecipients for designated program, including drafting contracts, monitoring compliance, processing reimbursements, and conducting periodic performance audits.Supports the activities of the Countywide Continuum of Care Board and subcommittees.Prepares required reports for designated programs by compiling narrative, financial information and data, identifies program needs and makes recommendations to program manager regarding program or service delivery changes to enhance system effectiveness.Represents the County in contacts with other governmental or community agencies and/or the public regarding the activities and programs addressing homelessness.Conducts desk and onsite monitoring and compliance assessments for grantees, drafts and recommends corrective action plans to bring programs into compliance and recommends changes to improve system operations and performance.In consultation with manager and community partners, compiles information and data to support the submission of grant applications to support programs and activities related to homelessness.Maintains database systems, collects information, identifies opportunities for program enhancements in consultation with other team members.Performs other related duties and special projects as assigned.
MINIMUM QUALIFICATIONS
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.EDUCATION, TRAINING and EXPERIENCE: Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge and abilities would be some administrative support experience, coupled with some to two (2) years or more experience in fields related to grants that demonstrates possession of and competency in technical knowledge of the program area. Experience must include some knowledge of grant programs, preferably with the Department of Housing and Urban Development.NECESSARY SPECIAL REQUIREMENT: Intermediate skill in Word and ExcelExcellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.DESIRED: Active service related to localized homeless programs such as the federal Department of Housing and Urban Development’s Countywide Continuum of Care and Emergency Solutions Grants, and/or the California’s Emergency Solutions pass-through grant program or specialty funding from the Business Consumer Services and Housing Agency programs.Supplemental Information: Work is performed primarily in an office environment, but incumbents may be required to travel to various County and municipal facilities to meet or consult with others within and external to the organization. A hybrid telework/in-person schedule may also be available. Knowledge, Skills, and Abilities: Knowledge of: Principles, practices and techniques of federal and state grant management;Basic budgetary structures for the purpose of grant application review and analysis;Administrative application of data processing as applicable to allocated level and program.Thorough knowledge of: Data compilation and reporting practices and techniques;General operations applicable to assigned program;Skill in: Intermediate proficiency with Microsoft Word, Excel, and PowerPoint.Ability to: Learn, interpret, synopsize and apply program administration and operating rules and regulations;Search out and integrate financial, narrative and statistical information from a variety of sources to draw conclusions, prepare reports, and provide recommendations;Effectively communicate in writing and verbally with community partners and stakeholders key program concepts, principles and operational considerations.
SUPPLEMENTAL INFORMATION
FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, it is to your advantage to apply for the position as soon as possible if you are interested. Applications must be received by County of Ventura Human Resources Division in Ventura, California, no later than 5:00 p.m. on the closing date.To apply on line, please refer to our web site at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue L-1970, Ventura, CA 93009.Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be substituted in lieu of the application.NOTE: If presently permanently employed in another “merit” or “civil service” public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a “merit” or “civil service” style examination, then appointment by “Lateral Transfer” may be possible. If interested, please click here (Download PDF reader) (Download PDF reader) (Download PDF reader) for additional information. SUPPLEMENTAL QUESTIONNAIRE – qualifying: All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicant’s qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration. NOTE: Resumes and other attachments to the application itself will not be utilized during the application evaluation.APPLICATION EVALUATION – qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue through the screening and selection process.TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. ORAL EXAMINATION – 100%: A job-related Oral Examination will be conducted to evaluate and compare participating candidates’ knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.If there are three (3) or fewer qualified applicants, an oral examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.For further information about this recruitment, please contact Carla Alvara by e-mail at Carla.Alvara@ventura.org or by telephone at (805) 477-7224.