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Human Resources
Westlake Construction Hiring for Clerk Sr.- HR Job at Okeechobee, FL Full Time
The Clerk II-HR is responsible for providing support for HR, reporting directly to the site HR Generalist. Responsible for doing administrative duties as assigned. This includes, but not limited to, preparing, managing, and filing HR sensitive documents. Assist with onboarding and new hire orientation coordination and preparation. Support recruiting activity, help coordinate HR activities, help answer employee HR related questions, and provide site-wide administrative support as needed.
ESSENTIAL FUNCTIONS
- Comply with Company Safety Policies
- Provide safety leadership in promoting and creating a zero-injury safety culture
- Understand the New Hire process and assist the HR team with candidate applications, drug screening, ID screening, background checks, onboarding, new hire paperwork, and ensuring everything is processed properly in a timely manner
- File documents and maintain employee files
- Assist the HR team with data entry and keep computer systems (Tracking systems, and HR documents) updated
- Provide various administrative support for the HR team including answering phones and greeting employee applicants, scanning paperwork and answering employee questions
- Orienting new employees to the organization
- Assist employees with the Benefits enrollment process
- Serving as a point person for all new employee questions
- Maintaining current HR files and databases
- Updating and keeping employee benefits, employment status, and similar records
- Communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
- Maintain confidential employee related documents and incoming mail
- Coordinate I-9 Section 1 for new employees
- Assist the HR Generalist with I-9 updates and other duties that may occur regarding E-Verify
- Provide accurate HR information to employees, applicants, visitors, supervisors, management, and other administrative staff and/or departments
- Complete various administrative tasks to support the HR Department: answer emails and calls, process changes, termination paperwork, and other HR forms
- Maintain confidentiality
- Support employees with setting up ADP accounts and policy acknowledgments
- Provide and replace PPE equipment and other tools for employees as needed
- Assist employees with ADP questions and request reset accounts as required
- Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies
- Maintains quality service by following organization standards
- Other duties and responsibilities as assigned
- Regular attendance, timeliness and scheduling flexibility
KNOWLEDGE SKILLS AND ABILITIES
The employee should hold the following:
- Must be able to work well in a team environment and pitch in where needed
- Must be able to read, write, and speak English
- Must be able to understand verbal and written instructions
- Must possess strong communication, reporting, and organizational skills
- Must have the ability to multi-task
- Must have strong internal and external customer service skills
- Must be able to work independently and use good judgment
- Ability to maintain attention to detail
- Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
- Must possess strong interpersonal skills
- Must be able to prioritize and plan work activities to use time efficiently
- Must be organized, accurate, thorough, and monitor work for quality
- Must be dependable, able to follow instructions, respond to management direction and must be able to improve performance through management feedback
- Ability to maintain confidentiality and impartiality regarding employees
- Proficiency in MS Office (Outlook, Excel, PowerPoint, and Word)
- Experience on I-9 processes
- Excellent written and verbal communication skills
EDUCATION AND/OR EXPERIENCE
The employee should have the following:
- High School Diploma or equivalent
- 1 – 2 years’ experience in a relevant field
ESSENTIAL PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
The employee should possess the ability to:
- Be exposed to sounds or noise levels that maybe uncomfortable
- Withstand exposure to temperature extremes inside or out
- Prolong standing or in stationary position
- Complete repetitive movements
- Bend and/or twist
- Lift/move/transport items up to 25 pounds
- Ability to move or traverse about the facilities
- Ability to work around dust, chemicals, and other substances, and in various environmental conditions
- Wear all required personal protective equipment (hearing, vision and hardhat protection)
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities or may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Westlake Royal Building Products, a Westlake Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.
If you are an active Westlake employee (or an employee of any Westlake affiliates), please do not apply here. Please go to your Workday homepage and click on the “Careers” worklet and view “Westlake Career Opportunities“.
Internal
Westlake is a competitive player in the petrochemicals industry, and we focus our talents on delivering strong business results. Employees have the opportunity to grow in an entrepreneurial environment where we continue to build on our business successes by finding ways to improve.
JOB SUMMARY
The Clerk II-HR is responsible for providing support for HR, reporting directly to the site HR Generalist. Responsible for doing administrative duties as assigned. This includes, but not limited to, preparing, managing, and filing HR sensitive documents. Assist with onboarding and new hire orientation coordination and preparation. Support recruiting activity, help coordinate HR activities, help answer employee HR related questions, and provide site-wide administrative support as needed.
ESSENTIAL FUNCTIONS
- Comply with Company Safety Policies
- Provide safety leadership in promoting and creating a zero-injury safety culture
- Understand the New Hire process and assist the HR team with candidate applications, drug screening, ID screening, background checks, onboarding, new hire paperwork, and ensuring everything is processed properly in a timely manner
- File documents and maintain employee files
- Assist the HR team with data entry and keep computer systems (Tracking systems, and HR documents) updated
- Provide various administrative support for the HR team including answering phones and greeting employee applicants, scanning paperwork and answering employee questions
- Orienting new employees to the organization
- Assist employees with the Benefits enrollment process
- Serving as a point person for all new employee questions
- Maintaining current HR files and databases
- Updating and keeping employee benefits, employment status, and similar records
- Communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings
- Maintain confidential employee related documents and incoming mail
- Coordinate I-9 Section 1 for new employees
- Assist the HR Generalist with I-9 updates and other duties that may occur regarding E-Verify
- Provide accurate HR information to employees, applicants, visitors, supervisors, management, and other administrative staff and/or departments
- Complete various administrative tasks to support the HR Department: answer emails and calls, process changes, termination paperwork, and other HR forms
- Maintain confidentiality
- Support employees with setting up ADP accounts and policy acknowledgments
- Provide and replace PPE equipment and other tools for employees as needed
- Assist employees with ADP questions and request reset accounts as required
- Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies
- Maintains quality service by following organization standards
- Other duties and responsibilities as assigned
- Regular attendance, timeliness and scheduling flexibility
KNOWLEDGE SKILLS AND ABILITIES
The employee should hold the following:
- Must be able to work well in a team environment and pitch in where needed
- Must be able to read, write, and speak English
- Must be able to understand verbal and written instructions
- Must possess strong communication, reporting, and organizational skills
- Must have the ability to multi-task
- Must have strong internal and external customer service skills
- Must be able to work independently and use good judgment
- Ability to maintain attention to detail
- Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
- Must possess strong interpersonal skills
- Must be able to prioritize and plan work activities to use time efficiently
- Must be organized, accurate, thorough, and monitor work for quality
- Must be dependable, able to follow instructions, respond to management direction and must be able to improve performance through management feedback
- Ability to maintain confidentiality and impartiality regarding employees
- Proficiency in MS Office (Outlook, Excel, PowerPoint, and Word)
- Experience on I-9 processes
- Excellent written and verbal communication skills
EDUCATION AND/OR EXPERIENCE
The employee should have the following:
- High School Diploma or equivalent
- 1 – 2 years’ experience in a relevant field
ESSENTIAL PHYSICAL REQUIREMENTS/WORK ENVIRONMENT
The employee should possess the ability to:
- Be exposed to sounds or noise levels that maybe uncomfortable
- Withstand exposure to temperature extremes inside or out
- Prolong standing or in stationary position
- Complete repetitive movements
- Bend and/or twist
- Lift/move/transport items up to 25 pounds
- Ability to move or traverse about the facilities
- Ability to work around dust, chemicals, and other substances, and in various environmental conditions
- Wear all required personal protective equipment (hearing, vision and hardhat protection)
This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities or may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
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